Airtable PDF Data Extractor with LLM Automation

September 1, 2025

Aladuddin Aladin

⭐ Features

  • Seamless Airtable Integration
    • Captures table updates (row created/updated, field added/updated) via Airtable webhooks.
    • Automatically updates only the impacted records or all applicable rows.
  • Dynamic LLM-Powered Data Extraction
    • Uses field descriptions as custom prompts to instruct the LLM.
    • Extracts data from PDFs into the correct Airtable fields.
    • Handles missing values intelligently with fallback responses.
  • PDF Processing
    • Downloads and extracts text from uploaded PDF files.
    • Passes PDF content into the LLM for structured parsing.
  • Optimized Event Handling
    • Distinguishes between row-level and field-level updates to avoid unnecessary processing.
    • Supports batch updates for large tables.
  • Customizable & Reusable
    • Can be adapted for different Airtable bases with minimal changes.
    • Includes a helper mini-flow to create Airtable webhooks.

About the author

Alauddin Aladin is an AI Automation expert helping businesses streamline operations, boost productivity, and scale effortlessly using tools like Make.com and n8n. With over a decade of experience in digital systems and automation strategy, Alauddin empowers entrepreneurs to save time and grow smarter through intelligent workflows and AI-driven solutions.

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