AI Real-Time Meeting Transcription & Notes

September 2, 2025

Aladuddin Aladin

This workflow enables real-time meeting transcription and AI-powered note-taking. It uses Recall AI to join meetings (Zoom, Google Meet, etc.), automatically transcribes conversations, and stores structured transcripts in a database. Leveraging OpenAI, it can also generate contextual notes and insights based on keywords, ensuring critical points are captured without manual effort.

This automation is ideal for teams, researchers, and businesses who want to save time, boost productivity, and never miss important details from meetings.

🚀 Features

  • Real-Time Transcription
    • Recall AI bot joins meetings and streams transcription via AssemblyAI.
    • Captures multi-speaker dialogue in real time.
  • Database Integration
    • Stores transcriptions in Supabase/Postgres for structured access.
    • Maintains order, timestamps, and speaker metadata for each entry.
  • AI-Powered Notes & Insights
    • OpenAI processes transcripts to generate concise notes.
    • Automatic keyword recognition can trigger custom AI responses.
  • Custom Actions on Keywords
    • Detects specific words (e.g., “Jimmy”) to trigger AI or workflow actions.
  • Scalable Setup
    • Easily adapt for Zoom, Google Meet, or other platforms.
    • Automatic meeting join/leave management with configurable timeouts.
  • Simple Deployment
    • Uses Recall.ai, OpenAI, and Supabase integrations.
    • Ready-to-use with minimal configuration (just replace credentials & URLs).

About the author

Alauddin Aladin is an AI Automation expert helping businesses streamline operations, boost productivity, and scale effortlessly using tools like Make.com and n8n. With over a decade of experience in digital systems and automation strategy, Alauddin empowers entrepreneurs to save time and grow smarter through intelligent workflows and AI-driven solutions.

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