Email Expense Extractor to Google Sheets

August 31, 2025

Aladuddin Aladin

This workflow automates the process of extracting expense details from email receipts and logging them directly into a Google Sheet. It continuously checks your inbox for new messages containing receipts, parses key details like date, description, category, currency, and amount using Mindee’s receipt extraction API, and appends them into a structured Google Sheets record.

Perfect for freelancers, businesses, or anyone who wants a seamless way to track expenses without manual data entry.

✨ Features

  • 📧 Email Monitoring: Automatically checks your inbox for new messages containing expenses or receipts.
  • 🔍 Smart Filtering: Uses subject line patterns (e.g., “expenses” or “receipt”) to identify relevant emails.
  • 🧾 Receipt Parsing: Extracts structured data (date, category, currency, amount) from attached receipts using Mindee.
  • 📊 Google Sheets Logging: Appends expense details into a predefined Google Sheet for easy tracking and reporting.
  • Hands-Free Automation: Eliminates manual entry and ensures your expense records are always up-to-date.

About the author

Alauddin Aladin is an AI Automation expert helping businesses streamline operations, boost productivity, and scale effortlessly using tools like Make.com and n8n. With over a decade of experience in digital systems and automation strategy, Alauddin empowers entrepreneurs to save time and grow smarter through intelligent workflows and AI-driven solutions.

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